Job description

AboutKTXTransportLTD
KTX Transport is a leading logistics provider offering fully integrated road, rail, warehousing, and distribution solutions across Canada and the U.S. (KTX) With a strong commitment to operational excellence and customer satisfaction, we support clients with efficient and reliable supply-chain services.

Job Title: Office administrator (NOC Code:  13100)

Company: KTX Transport LTD.
Location: Suite 100, 2441 United Blvd., Coquitlam, BC V3K 6A8
Employment Type: Permanent, Full-time

Wage: $30.00 – $32.00 per hour
Hours: 30 – 40 hours per week

Job Duties

As Office administrator, your responsibilities will include:

• Develop, implement, and periodically review administrative policies, procedures, and office workflows to improve efficiency and ensure compliance with organizational standards
  
  

• Coordinate and oversee day-to-day administrative operations of the establishment, ensuring tasks are completed accurately and within required timelines
  
  

• Assign, prioritize, and monitor work activities of office support staff; provide guidance and training as needed
  
  

• Establish work schedules and priorities to ensure administrative procedures are consistently followed and deadlines are met
  
  

• Plan, coordinate, and manage office services including workspace arrangements, equipment and supply procurement, records management, asset disposal, parking, maintenance, and security services
  
  

• Assist in the preparation and monitoring of operating budgets; maintain budgetary controls and track administrative expenditures
  
  

• Maintain administrative inventories and oversee ordering and cost control of office supplies and services
  
  

• Compile, analyze, and maintain administrative data; prepare regular and ad hoc reports, manuals, and correspondence for management review
  
  

• Perform and oversee accurate data entry and record maintenance within internal systems and databases
  
  

• Coordinate onboarding and provide training to administrative and support staff on office procedures and systems
  
  

• Oversee payroll-related administrative processes, ensuring accuracy, timeliness, and compliance with company policies
  
  

• Monitor administrative processes to identify issues and resolve routine workplace conflicts in a professional and timely manner
  
  

• Support management in planning, monitoring, and controlling administrative budgets and expenditures

Employment Requirements

• Secondary school completion is required.

• Post-secondary education in business administration, public administration, or a related field (college diploma or university degree) is considered an asset.

• Previous experience in an administrative, senior clerical, or executive support role involving office administration functions is required.
  
  

Work Conditions & Physical Demands

• On-site office environment within a warehouse or logistics facility

• Regular interaction with warehouse staff, management, and external partners

Employment Equity & Inclusion

KTX Transport LTD is committed to providing equal employment opportunities. We welcome applications from individuals self-identifying with historically marginalized groups, including but not limited to:

• Indigenous peoples

• Newcomers to Canada

• Visible minorities

• Youth

Eligibility & Application

Who can apply:

• Canadian citizens, permanent residents, or individuals with a valid Canadian work permit

How to Apply:
Please send your resume and cover letter to ktxtransport.hr@gmail.com with the subject line: Office administrator.

We encourage applications from individuals marginalized on any grounds enumerated under the B.C. Human Rights Code (e.g. sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, Indigenous status). While all qualified candidates are encouraged to apply, priority will be given to Canadians and permanent residents.