Job description

MLC Healthcare is an established care provider based in Ottawa, offering over 12 years of service to individuals, families, and retirement communities. The organization is committed to delivering reliable, high‑quality support services and maintaining a professional, client‑focused environment. This position supports the administrative operations of our office as we continue to grow and serve the community.

Main Duties

The Administrative Assistant will perform some or all of the following duties:

Office Administration & Documentation

• Prepare, key in, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports, and related documents
• Open and distribute incoming regular and electronic mail and coordinate the flow of information internally and with other departments
• Set up and maintain manual and computerized filing systems
• Determine and establish office procedures

Communication & Coordination

• Answer telephone and electronic inquiries and relay messages professionally
• Schedule and confirm appointments and meetings for the employer
• Greet visitors, determine the nature of their business, and direct them to the appropriate person
• Record and prepare minutes of meetings

Operational Support

• Order office supplies and maintain inventory
• Arrange travel schedules and make reservations
• Compile data, statistics, and other information to support research activities
• May supervise and train office staff in procedures and in the use of current software
• May organize conferences and company events

Employment Requirements

• Completion of secondary school is usually required
• Completion of a one‑ or two‑year college program for administrative assistants or secretaries

OR

• Previous clerical experience is required
• Strong computer skills (MS Office, email, scheduling tools)
• Excellent communication, organization, and time‑management abilities

Required Skills

• Proficiency with basic computer applications such as MS Office and electronic filing systems
• Attention to detail when preparing, editing, and maintaining documents
• Ability to provide professional customer service and work well with others
• Reliable problem‑solving skills and the ability to follow established office procedure

Work Conditions & Environment

• Office‑based role within a professional healthcare organization
• Fast‑paced environment with multiple priorities
• Collaborative team culture with opportunities for growth

Employer: MLC Healthcare

Location: Ottawa, Ontario

Work Setting: Office environment

Wage: $36.00 per hour

Hours: 40 hours per week

Start Date: September 03, 2026

Intersection: McArthur Ave and Vanier